Notary Enrichment Day Review

Prince George's Community College, Saturday, June 22, 2019

Back by popular demand. As we approach mid-year, Notary professionals are encouraged to look back and evaluate the first six months of the year. Has your business grown? What works? What doesn't work? Take steps now to ensure continued growth.


Highlights of topics covered to keep Notaries abreast of updates and technological changes in the notary profession are listed below. Feel free to click on the links to the right to go directly to the topic of your choice.


Coordinated by Elaine Wright Harris
Notary Public Procedures Instructor

thedeskofelainewright@comcast.net 

Additional Income Opportunities

Additional Income Opportunities

 

  • Processing I-9 Forms & E-Verify (Click here to view video.)
  • Apostille Entrepreneurial Agent - More details to come
  •  “Witness and Verify” Lock Box (Safe Deposit Box) Inventory. When lock box/safe deposit boxes aren’t claimed within a specified period of time, bank officials open the boxes and document the content. A Notary is needed to notarize bank official's signature. Currently, requests for this service are received from NotaryGo and Snapdocs (Click on the links to learn more/sign up with the companies.) In most assignments, Notaries are required to carry $100,000 in Errors and Omissions Insurance.  

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Uncommon Notarial Request - Medallion Signature

Notaries may be asked to provide a Medallion Signature Guarantee on a document. A medallion signature guarantee is one of several special certification stamps that guarantees a signature [of a client] authorizing a transfer of securities is authentic. Parties will generally require a medallion signature guarantee when an owner wants to sell or transfer securities, such as stocks or bonds, held in physical certificate form. 


Signature Guarantees are performed by banks, credit unions and other financial institutions. The bank employee verifies the signer’s identity and places the signature guarantee on the document. 


Signature Guarantees are not performed by Notaries Public. If requested to provide a medallion signature, Notaries should refer the client to their financial institution.

Community Service - Looking for Volunteers

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Senior Estate Planning Clinics

For the 2nd year, Notary Professionals have provided FREE notarial services for Estate Planning Clinics for low income seniors in Prince George's County, Baltimore County, and the City of Baltimore. The clinics are usually held Monday – Saturday, 11:00 am - 3:-00 pm. Typical time frames Notaries are asked to cover include: [11:00 am- 1:30 pm] or [1:00 p.m. – 3:00 pm] or [11:00 am-3:00 pm]. 

Medical Service Committee

To facilitate provision of notarial services to the general public, hospitals, nursing homes, and home-bound clients a committee will be established to develop standard guidelines that are appropriate for these services.  

If you would like to offer volunteer services, complete registration form below:

Raffle Kick-Off to Support 8th Annual Notary Public

Our 8th Annual Notary Public Day [NPD] (Saturday, November 16, 2019) Raffle was officially kicked off at Notary Enrichment Day. Funds received from the Raffle are used for donations to a charitable cause, prize give-aways and miscellaneous expenses incurred to produce a successful Notary Public Day program. Notary Professionals can support this FREE event by purchasing raffle tickets. The cost is $5 per ticket. You could be the lucky winner of one of the prizes below. 


Click here to read about Notary Public Day 2018.

NPD Raffle Drawing Prizes

Samsung 32" Class Curved Monitor

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Remote notarization is coming! Remember the 5 P's? Proper Planning Prevents Poor Performance! Imagine notarizing from your home-based business for clients around the world and the mortgage industry. But wait! A 32" monitor will surely capture all the images required to complete the notarization. 

HP OfficeJet All-in-One Wireless Printer

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Neat, Sleek Look, Wireless! Print from smartphone or tablet. Every family can benefit from a Bluetooth color wireless printer. Print pictures, recipes, articles, or whatever your family desires.

Logitech C525 1 Megapixel Portable Webcam

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A webcam – short for ‘web camera’ – is a digital camera that’s connected to a computer. With the passing of Senate Bill 678, Notaries can capture clients anywhere in the world with a webcam. You can add a separate webcam to your monitor at any time. A 2-year protection plan included.

 Features:

  • 1920x1080 Resolution
  • 60 Hz Refresh Rate
  • FreeSync Technology
  • 4ms Response Time
  • 3000:1 Contrast Ratio

 Features:

  • Print/Copy/Scan/Fax
  • Up to 10 ppm Black and White, 7 pm Color
  • Wireless HP ePrint with Apple AirPrint™ and Android OS Enablement Printing Mopria™

Features:

  • Video resolution - HD 720p
  • Photo quality - 8 MP
  • Lens technology - Standard
  • Autofocus
  • 360-degree full motion

Maryland Notary Tips

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Maryland Notary Tip: When A Document Has No Notarial Certificate

Occasionally, a document is presented for notarization that does not contain notarial certificate wording for an oath or affirmation or acknowledgment. Maryland has a unique law that allows a Notary to notarize the signature in the capacity of an “official witness” without completing a notarial certificate.

Here’s an example . . .

Maryland Notary Tip: When and How To Use A Separate (Loose) Notary Certificate

In Maryland, a Notary certificate form (often called a loose certificate) is a separate sheet containing acknowledgment or other wording for a notarial act that may be attached to another document. Certificate forms are commonly used by the mortgage industry to correct improperly notarized documents or complete notarizations for multiple signers in different locations or at different times. A certificate form may not be used to correct a notarization if the Notary failed to observe or witness the signature of the signer. . . .

Senate Bill 678

State Government - Notarial Acts and Notaries Public

Overview Presented by Wanda Moore

Key features of this bill includes:

  

1. Initial Notary Applicants must complete course of study and pass an examination.

2. Renewal Applicants must pass an examination.

3. Notaries may charge the prevailing IRS business travel mileage rate (2019 rate is 58 cents).

4. Authorization of Electronic and Remote Notarizaton. 


EFFECTIVE DATE: OCTOBER 1, 2020


To read/print Senate Bill 678 "Summary", click here.


To read/print Senate Bill 678 (Full Text), click here; then click on "Status: (Passed) 2019-05-13 - Approved by the Governor - Chapter 407 [SB678 Detail]", then click on “Text: Latest Bill text (Chaptered) [PDF].


Interesting Read: 05/16/2019 - Maryland Governor Signs RON [Remote Online Notarization]  Bill

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Future Information Technology (IT) Trends

NotaryAct and Remote Online Notarization (RON)

Presented by Donnell Smith

NotaryAct - Summary of Features

  • Records journal entries faster than handwritten entries
  • Able to record signers ID or picture for each entry 
  • One touch will record the GPS location of the notarial act 
  • Information is stored securely in the cloud utilizing 128bit encryption 
  • Cell service is not required to record the notarial act
  • Limits exposure of Non-Public Information 
  • Unlimited access to your journal entries even after the subscription is terminated 


Electronic Notary vs Remote Online Notary

Electronic Notary Public

  • Signer meets Notary in person
  • Notary verifies I.D. of person
  • Document is signed/notarized electronically usually via laptop or table)
  • Ex. Pavaso signing

Remote Online Notary Public

  • Signer & Notary meet over a secure platform via audio-video recorded session
  • I.D. is verified electronically
  • Document is signed and notarized electronically
  • Ex. Notarize


Click on the videos below for a more detailed description of present and future technology for Notaries Public. Don't forget to "unmute" your desktop computer or smart device if there is no sound.

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NotaryAct-The Ultimate Electronic Journal

Testimony: Elaine Wright Harris, 2009 NNA Notary of the Year - "Donnell, I have not used a paper journal since August 2013. Using NotaryAct, the electronic journal, has saved me so much time in performing notarizations, in particular when performing mortgage loan closings. Also, the cost of NotaryAct is economical. It adds a touch of technological professionalism to my closings. My clients are impressed!"

Introduction to Remote Notarization

 Check out this great video. 

How Remote Notarization Works.

Check out this great video.

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NPD "Website Design & Development Contest"!

Winners will be announced at our 2019 Notary Public Day!

I am thrilled that Notary Professionals are taking charge of developing their own affordable websites! A little imagination and creativity are producing absolutely stunning websites! Details for our first NPD Website Design & Development Contest will be announced soon. You are encouraged to be a contestant by submitting your website design. Three winners will be announced at our Notary Public Day (NPD) program on November 16, 2019.

Learn More

Click on the link below to learn more about developing your own affordable website.

Thank You for Making our Notary Enrichment Day a Success! Feel free to provide comments below:

I welcome your comments. Feel free to submit your feedback below.

Your comments are appreciated.